Overview

paiyroll® is a highly automated multi-user pay and benefits system for any country. Key concepts are outlined here.

Client: is the top-level and includes administrators

  • Companies are attached to a client

    • Employees are attached to a company

Pay Templates are provided for every type of pay

  • Pay Definitions are created from Pay Templates and attached to a company

  • Pay Schemes are special Pay Definitions used to centralise information like pensions

    • Pay Items are are created from Pay Definitions and attached to each employee

Pay Item Editor allows interactive changes to employee Pay Items and viewing of live payslips

All Pay types have Input, Output and State. Each Input also includes a source of data (person, role etc.) and when email and SMS prompts are sent

Report Templates are provided for every type of report

  • Report Definitions are created from Report Templates and attached to a company

My data feeds are a special form of a report that can be used to feed data into paiyroll®

Workflows are a core part of the system:

  • Timesheets and Absence (holiday, sickness) workflows are used for employees to book and obtain manager approval

  • Report workflows automate the running of reports

Pay run workflows operate the pay run and run reports

  • Pay schedules are defined for every frequency (weekly, monthly) and attached to a company

  • My documents is a folder that contains all the reports generated by a pay run

My tasks show the number of to-do items including re-running a pay run

My Processes lists all the workflows in the system

Payroll Debbie is an automated assistant who runs tasks at certain times

Importers can be used to set up paiyroll® by automatically importing data from other payroll systems

Note

  • If you make any updates, don’t forget to press the Update button

  • Click on the word paiyroll at the top of any screen to get back to the home menu

  • Because paiyroll® is browser based you can always use your browser Back button

  • Dates are in country independent ISO format YEAR-MONTH-DAY e.g. 2020-07-24 is 24 July 2020

  • The term Employee and Worker are used interchangeably

  • GB Liability is a special Pay Template used to prioritorise student loans and attachment of earnings

  • Clicking on the an icon e.g. always takes you to the app

  • Clicking a hyperlink e.g. Payroll Debbie usually keeps you in the documentation, but may take you to the app