Payroll Debbie¶
Payroll Debbie performs the role of an always-present assistant to the Administrators. She works in the background and performs routine jobs including:
Running Data Feeds, for example, before a given pay run, or at the start/end-of-tax-tear.
Bulk or individual changes to Pay Items ahead of a given Pay Run. For example an annual salary review.
Sending notifications to Administrators or Employees to remind them to perform any assigned tasks.
Routine maintenance.
Traditionally, these jobs would be done manually or initiated manually (where automation is available), by a payroll administrator. To allow for possible delays or errors in completing the job, careful tracking of all this activity was required, and often managed in ad-hoc using sticky notes, coloured markers, whiteboards etc..
Payroll Debbie greatly reduces this burden by initiating these jobs automatically, under the overall supervision of the payroll administrator.
Payroll Debbie’s status and planned activity can be viewed and updated here
Debbie Data Feeds¶
Data Feeds are used to update paiyroll® using data from external sources. They can be run manually, or by Debbie. In either case, the results can be seen at My Data Feeds .
If required, use the Dry run setting on the Data Feed to disable it.
Debbie Pay Item changes¶
Debbie can be used to apply a predefined script of changes to Pay Items in time for a given Pay Run. To create a script:
Select a Company if you have more than one
Click Add against the required Pay Run under Pay Item changes.
Select the workers and Pay Definitions which are to be changed. This allows the scope of the changes to be quickly defined:
Click >> to select all workers or Pay Definitions
Select one worker or one Pay Definition with a single click and then clicking >. Double-click a worker or Pay Definition is another short-cut.
Each selected Pay Definition causes a new tab to appear where interactive changes can be made.
Once workers and Pay Definitions are selected, Click each tab you want to work on. You can make the required changes by any combination of:
Interactive changes on each Pay Definition tab by editing the values in the cell(s) and clicking Update
Download a CSV file, which can then be modified. When ready Upload the changes.
Copy’n’paste from an external source such as a spreadsheet and clicking Update
Update the page to save the changes.
Reviewing Debbie Pay Item changes¶
A nice feature is that after you have added any changes, you can review or modify them in Payroll Debbie
You can see the number of upcoming changes as a number badge on the update icon next to a Pay Run. Click on update next to a Pay Run to see the actual changes that will be applied or to make further edits.
Debbie will apply the script during the prompt window ahead of the Pay Run. After the script is applied, the results can be viewed.
After 90 days, the script will be deleted. If required, use the Delete button on the script to remove it before it is applied.
Note
Download a script to manually apply using the Upload wizard facility on Pay Items.