Setup Statutory Leave and Pay

Follow this guide to set up and operate the following:

  • Statutory Sick Pay (SSP)

  • Statutory Maternity Pay (SMP)

  • Statutory Paternity Pay (SPP)

  • Statutory Parental Bereavement Pay (SPBP)

There are 2 parts. First, you need to set up the required statutory leave type for each company and employee. Then, leave can be requested using a Sickness Workflow.

Setup Statutory Leave and Pay for the company and employee

  1. Sickness Workflow: Add a Workflow Definition using the SicknessFlow Template. Set the Company and Click Add

  2. Pay Definition Scheme: The next step is to add a Sickness Pay Definition scheme. Add a Pay Definition using the Sickness scheme Pay Template. Name the scheme appropriately e.g. GB SMP. Then ensure the class of the scheme is set to the type of statutory leave required e.g. SMPScheme. Click Add.

  3. Statutory Pay Definition: Add the Statutory Pay Definition e.g. GB Statutory Maternity Pay (SMP) to the company and ensure it uses the scheme set up in the previous step e.g. GB SMP. Click Add

  4. Department managers: If you need to start a sickness flow as a manager, be sure any Departments have the correct manager.

  5. Pay Item: Add the Statutory Pay Item to the employee. Click the Pay Item Editor and add the Statutory Pay Definition to the employee. Click Update.

Operating a Statutory leave request workflow

Statutory leave workflow is usually started by the employee and approved by the department manager, or a master administrator.

  1. The Employee Opens the sickness workflow by logging in and clicking TIME_OFF Time Off.

  2. The Manager approves the workflow in My tasks.

  3. Pay is automatically added to each pay run.

  4. The leave workflow is closed by the manager or employee when the employee sickness ends. Pay will continue until this point or automatically if any limits are reached.

More information can be found in Sickness and other non-holiday absences in Pay Schemes.