Starting a Pay RunΒΆ

Usually, the Pay Run workflow will already be running and there is no action required other than to Redo or Approve a pay run.

However, you may need new to start a new Pay Run workflow for the following reasons:

  • You need to start a Custom Pay Run because an employee is leaving or you need an additional Pay Run e.g. Office staff who are paid on a different day

  • You need to start an On Demand Pay Run because an employee has asked for pay

  • Starting the very first Pay Run

  • You added or changed a Pay Schedule and need to start the associated Pay Run

Start a new Pay Run as follows:

  1. Go to Pay runs

  2. Click the top menu option Pay Run workflows

  3. Start the Payrun workflow using the Start button

  4. Scroll down below the BPMN diagram and carefully select the type of Pay Run workflow you need:

    • Custom Start

      Selecting this option takes you to a new view where you need to configure the details of the Pay Run:

      • Select the Schedule and Actual_t date required.

      • Then select the workers who will participate in the run:

        • You can filter workers by department which makes it easy to either select an entire department, or specific workers from that department.

        • Select each worker by clicking on the > button to move them into the Selected workers window. If you make a mistake, you can remove workers using the < button

        • Select all filtered workers with the >> button or remove with the << button

      • Click Start to start the custom pay run

    • Start

      This is for a normal Scheduled Payrun which will start immediately after you click the button. It will automatically delete a previous run of the same frequency and date. If you need to delete a previous pay run with a different date:

      • Go to My Processes

      • Select the Company

      • From the Process category select Admin: Pay Run management

      • Carefully check the pay run description before deleting it

    • On Demand Start

      Only select this option if you want to start a workflow for workers who have made an On demand request. The next view allows you to:

      • Chose the Schedule and Actual_t date of the Pay run. By default any workers who have requested On demand will appear in the Selected workers window.

      • Remove any workers you do not wish to include using the < or << buttons.

      • Click Start to start the pay run.